SpeechExec Enterprise Transcribe

Use more of SpeechExec

Settings menu

The General Settings window allows personalization of a variety of application settings, such as dictation options, encryption, user profiles, delivery rules, software updates and work list options. It also allows the configuration of a PocketMemo, SpeechMike, SpeechAir, SpeechOne, a foot control and recorder/ player settings.

  1. Click Settings > General settings on the menu bar to open the Settings menu. The left pane contains the list of the available settings.

  2. Select an option in the list to display the associated options on the right pane.

  3. Click Apply to save the changes or click OK to save the settings and close the window.

see_general-settings.png

Note

All or some of the settings can be preconfigured and locked by your system administrator. Locked settings are read-only.

PocketMemo Configuration Wizard

The PocketMemo Configuration Wizard guides you through the device configurations and settings of a PocketMemo.

  1. Make sure that the PocketMemo is turned on and connect the device to the computer using a USB cable.

  2. Start Philips SpeechExec software.

  3. Click Settings > General settings on the menu bar and select DPM Configuration > DPM Wizard from the list on the left side.

  4. Click the Start Wizard... button to open the wizard. Follow the onscreen instructions to customize the PocketMemo.

  5. Click the Finish button to close the wizard and confirm the transfer of the new settings to the PocketMemo.

Configure the download process from PocketMemo

How and which files are downloaded after a PocketMemo is connected, can be configured in the Settings menu.

  1. Make sure that the PocketMemo is turned on and connect the device to the computer using a USB cable.

  2. Click Settings > General settings on the menu bar and select DPM Configuration > DPM settings from the list on the left side.

  3. Click the Start configuration… button.

    X The Recorder configuration window opens.

  4. Select Downloading in the left pane.

  5. Select which files should be downloaded from the PocketMemo. The download settings also allow the user to specify if files will be deleted on the PocketMemo after they are downloaded.

  6. Click OK to save the settings and close the window.

SpeechAir Configuration Wizard

The SpeechAir Configuration Wizard guides you through the device configurations and settings of a SpeechAir.

  1. Make sure that the SpeechAir is turned on and connect the device to your computer using the USB cable.

  2. Click Settings > General settings on the menu bar and select SpeechAir configuration > Device configuration from the list on the left side.

  3. Click the Open SpeechAir wizard... button to open the wizard. Follow the on-screen instructions to customize the SpeechAir.

  4. Click the Finish button to close the wizard and confirm the transfer of the new settings to the SpeechAir.

Configure the download process from SpeechAir

How and which files are downloaded after a SpeechAir is connected, can be configured in the Settings menu.

  1. Make sure that the SpeechAir is turned on and connect the device to your computer using the USB cable.

  2. Click Settings > General settings on the menu bar and select SpeechAir configuration > Download from the list on the left side.

  3. In the Download file type section, select which files you want to be downloaded from the SpeechAir. The download settings also allow the user to specify if files will be deleted on SpeechAir after they are downloaded.

  4. Click OK to save the settings and close the window.

Foot Control Configuration Wizard

Use the Foot Control Configuration Wizard to change the pedal functions to your preferred configuration.

  1. Connect the foot control to the PC.

  2. Start Philips SpeechExec software.

  3. Click Settings > General settings on the menu bar of SpeechExec to open the Settings menu and select Foot Control Configuration > Foot Control Wizard from the list on the left side.

  4. Click the Start Wizard... button to open the wizard. Follow the on-screen instructions to customize the foot control.

  5. Click the Finish button to close the wizard and save the new settings.

Playback options

Adjust the behavior of the player to your own preferences. SpeechExec allows playback options to be customized, such as acoustic feedback during fast forward or rewind, winding speed, autobackspace and acoustic notification for spoken instructions.

  1. Click Settings > General settings on the menu bar to open the Settings menu and select Player > Playback from the list on the left side.

  2. Define the preferred behavior for the player:

    • Acoustic feedback: activate this option to hear the recording during fast forward or rewinding.

    • Winding speed: set the speed for rewind and fast forward.

    • Auto-backspace: activate this option and specify the number of seconds to rewind a sound file when restarting playback.

    • Acoustic notification of spoken instruction: activate this option to hear a beep at the start of a spoken instruction during playback.

    • Automatically resume playback after positioning in sound: activate this option to automatically continue playback after rewinding or forwarding to a desired position in the dictation file.

  3. Click OK to save the settings and close the window.

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Notifications and reminders

SpeechExec can alert the transcriptionist when new dictation files arrive in the To Do folder and remind of untranscribed dictation files. A visual signal and/ or acoustic sound (beep) can alert a transcriptionist when a new dictation is available for transcription.

  1. Click Settings > General settings on the menu bar to open the Settings menu and select Worklist > Notification from the list on the left side.

  2. Define the preferred type of notification for new dictation files.

    • High-priority dictations only: receive notifications for dictations that have a priority value equal to or greater than the threshold defined under General settings > Worklist > Dictation list.

    • Sound notification: an audio signal will play when a new dictation file arrives.

    Note

    When you activate notifications, but do not enable sound notifications, you will receive visual notifications in a window box.

  3. Activate the option Reminder on and specify a time interval for notifications about dictation files waiting for transcription.

  4. Activate the option Automatic closing and specify how long you want notification windows to be displayed.

  5. Click OK to save the settings and close the window.

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Keyboard shortcuts

Keyboard shortcuts save time because it is not necessary to move your hands from the keyboard to use the mouse.

To create a new shortcut:

  1. Click on Settings > General settings on the menu bar to open the Settings menu and select Worklist > Shortcuts from the list on the left side.

    X A list with actions that you can assign shortcuts to is displayed on the right side.

  2. Select an action from the list, press the desired keyboard shortcut to assign and click Assign.

  3. To delete a shortcut, select the shortcut from the list and click Remove.

General_Settings_Shortcuts.png

Speech recognition functions

SpeechExec handles the complete dictation and transcription workflow including the interface to Dragon NaturallySpeaking speech recognition. This way, you can control the entire process from dictation, speech recognition and correction to the final text document in SpeechExec.

Note

  • To activate the speech recognition functions, an additional SpeechExec license is required. For more information about upgrading, contact your local Philips dealer.

  • If you have already purchased a speech recognition license for SpeechExec, click Help > License information on the menu bar to activate the license.

Setting up speech recognition

SpeechExec installs only the necessary files and components to access the recognition application functionalities. The Dragon NaturallySpeaking speech recognition application must be purchased and installed separately. For information on the installation, configuration, training, and adaptation of Dragon NaturallySpeaking, see the Dragon NaturallySpeaking user manual.

Note

For full performance of Dragon speech recognition, make sure that not too many programs are running in the background simultaneously. This might slow down the computer and negatively affect Dragon speech recognition performance.

To use Dragon NaturallySpeaking for speech recognition, a Dragon user profile with a valid user name and dictation source is required.

User profiles can either be saved on the local hard drive (C:) or on a server where they can be accessed through a network connection (roaming profiles).

Before using the speech recognition feature, make the following settings:
  • Enable the speech recognition functions in the SpeechExec Settings menu under Settings > General settings > Speech recognition > Dragon profiles > Speech recognition settings.

Optional settings
  • Enable the use of roaming user profiles under Settings > General settings > Speech recognition > Dragon profiles.

  • Enable the use of templates under Settings > General settings > Speech recognition > Templates if you want the text to be inserted into a predefined text document.

  • Enable the automatic start of the recognition queue under Settings > General settings > Speech recognition > Offline recognition to process dictation files newly added to the recognition queue automatically.

  • Enable the automatic collection of corrected dictation files for adaptation under Settings > General settings > Speech recognition > Adaptation to make adaptations on Dragon user profiles based on the corrected speech-recognized documents.

  • Enable the automatic start of the speech recognition queue whenever dictation files are downloaded from the PocketMemo or SpeechAir recorder. Activate this option under Settings > General settings > Offline recognition. Then, in the DPM or the SpeechAir Wizard go to the USB Download section and activate Dragon speech recognition.

Note

  • If this option is activated, the conversion, encryption and other delivery after download options are disabled.

  • When using this option, make sure that the delivery option SR (speech recognition) is also activated on the PocketMemo and in the Voice Recorder App on SpeechAir.

Using speech recognition

Offline speech recognition
  1. Select one or more dictation files from the work list.

  2. Click the see_add-to-speech-recognition-queue.png Add to Dragon speech recognition queue button on the toolbar to queue the selected files for speech recognition in the Recognition and adaptation queue panel.

  3. Click the see_start-recognition.png Start recognition queue button in the Recognition and adaptation queue panel to start the speech recognition process.

    X When the speech recognition process is finished, the status is set to Correction pending. A text document (.rtf) containing the transcribed text is attached to the dictation.

Note

  • The name of the user profile in Dragon NaturallySpeaking must be identical to the SpeechExec author name and the author name used for recordings on a handheld dictation recorder. The speech recognition software cannot recognize dictations if the Dragon profile name and the author name differ. In this case, contact your administrator.

  • Speech recognition is not supported for the following dictation files:

    • .wav files with a sampling rate of less than 11kHz.

    • Encrypted dictations

Playback and correction of transcribed recordings

  1. Double-click the dictation file in the work list or select a dictation file and click the see_start-transcription.png Start transcription button on the toolbar.

    X The dictation file is opened in the correction window.

  2. Use the buttons on the toolbar of the correction window or the foot control to rewind, forward and start playback. For more information, see Transcription

    X By default, the transcribed text is simultaneously highlighted during playback, forwarding and rewinding.

    X You can change this setting in Settings > General settings > Speech recognition > Correction settings.

Note

  • If too much editing or correction is made on the transcribed text or the entire flow of the document is changed, highlighting may not work properly.

  • If parts of the transcribed text are deleted, the related sound parts will remain in the sound file.

  • Dictation files with the status Transcription finished can be opened only for playback. Editing or correction is not possible.

  • For making corrections in the transcribed document in the correction window, the installation of Dragon NaturallySpeaking is not required.

Enterprise App Interface (API)

SpeechExec Enterprise 8.0 added an API (Application Programming Interface), enabling external applications to connect to SpeechExec Enterprise. This new API support offers new ways to connect various systems to SpeechExec Enterprise:

Hospital Management Systems (HIS) / Health information Systems

The user schedules a dictation in his Hospital Management Systems (HIS), including further important information like unique IDs, Patient data and more. The dictation than gets send to SpeechExec Enterprise. Using the workflow of SpeechExec, a transcriptionist receives the dictation and transcribes it or uses speech to text. After the dictation was processed it is sent back to the Hospital Management Systems (HIS). This integration greatly benefits transcriptionists and reduces time-consuming manual processes: Transcriptionists no longer need to manually paste data into the Hospital Management Systems (HIS).

Document Management Systems (DMS)

Once the Document Management Systems (DMS) is connected to SpeechExec Enterprise, users will automatically receive transcriptions (documents) in the DMS by utilizing automatic upload functionalities. This enables the automatization of various processes: Texts are processed automatically, which reduces manual work. It also helps mitigating common errors when data is manually copy/pasted.

Integrators Mobile API

Users can upload their dictations from a mobile device or mobile application to SpeechExec Enterprise. In SpeechExec the dictation follows the classic dictation workflow, ensuring that the dictations are assigned to the correct transcriptionists or automatically send to speech to text.